VBCI Ministry Platform — Capabilities Presentation

01 · THE LEADERSHIP PICTURE

Four things leadership needs to see.

The platform is easier to understand when it is viewed as four connected outcomes — not sixty separate screens.

◎

PEOPLE

Know the church.

Membership, visitors, digital identity, attendance and check-in.

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✦

MINISTRY

Strengthen care.

Follow-up, home cells, ushering, pastoral reporting and evangelism.

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STEWARDSHIP

Govern the money.

Giving, Gift Aid, journals, banking, reconciliation and controlled payouts.

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LEADERSHIP

See the whole picture.

Governance, dashboards, growth reporting, controls and executive visibility.

PEOPLEMINISTRYSTEWARDSHIPLEADERSHIP

02 · THE PLATFORM

The Ecosystem

A family of applications. One connected platform.

Every audience gets a purpose-built experience — members, visitors, ushers, pastors, evangelism teams, finance teams and executive leadership — all running on one shared, secure data core.

Leadership Dashboards

Executive command centres for Global HQ, Regional HQ, Country HQ, Provincial HQ and Branch leadership — analytics, management and oversight at every altitude.

Admin Suite

Finance System

A true double-entry accounting engine: chart of accounts, journals, income recording, bank import & reconciliation, accounting periods and ledger-driven reports.

Flagship Module

Membership & Digital ID

Full member registry with bulk onboarding, plus a secure digital membership card portal — QR-verified identity, dues and instant revocation.

Member Services

Giving & Gift Aid

Online giving with card payments, giving pages, and an end-to-end UK Gift Aid pipeline — declarations, matching, and HMRC-ready claim schedules.

Generosity

Usher App

An installable app for the ushering ministry — on-duty rosters, task assignment, head-usher controls and WhatsApp coordination on service days.

Service Teams

Follow-Up Engine

Automated pastoral follow-up: rules-driven journeys for visitors and new believers, WhatsApp template messaging, and a central follow-up command centre.

Automation

Events, Attendance & Calendar

Event registration, QR check-in for services and home cells, and a beautiful shared ministry calendar across desktop and mobile.

Gatherings

Pastoral Care Suite

Pastoral reporting, testimonies, benevolence requests, honorarium and expense workflows, home-cell ministry and a searchable help centre.

Care & Ops

Evangelism Field App In Scope

A field companion for outreach teams — capture contacts and decisions on the street, tag outreach locations, and hand every soul straight to the follow-up engine.

Outreach · Next Build

03 · GOVERNANCE

Governance & Structure

Built for a global church hierarchy

Access follows the organisation. Every screen, API and report is scoped to the user's tier — from a single branch up to the worldwide view — with strict region isolation enforced at the server, not just in the interface.

01GLOBAL HQWorldwide oversight

02REGIONAL HQRegional command

03COUNTRY HQNational coordination

04PROVINCIAL HQProvincial oversight

05BRANCHWhere ministry happens every day

Global HQ Worldwide oversight — regions, onboarding, executive analytics, user lifecycle. Global Admin

Regional HQ Region command — provinces, branches, pastors, staff, regional finance visibility. Regional AdminRegional Finance

Country HQ National coordination within a region — country-level branch and staff management. Country Admin

Provincial HQ Province-level pastoral and administrative oversight with finance visibility. Provincial AdminProvincial Finance

Branch The local sanctuary — day-to-day ministry, membership, income recording and care. Branch PastorBranch Admin Branch FinanceHome Cell Director Home Cell LeaderUsher / Head Usher

Server-enforced region isolation

Every data request is scoped to the caller's region and branch on the server. Cross-region access is structurally impossible, not merely hidden.

Dual-role switching

Leaders who serve in two capacities switch roles live from a dashboard pill — sessions re-validate on every request, with a full audit trail.

Instant session control

Role changes invalidate live sessions immediately; user deletion supports both hard-delete and tombstone modes with typed confirmation and preflight checks.

Guided setup wizards

Province Setup, Branch Setup and staff onboarding wizards with Google-powered address autocomplete, welcome emails and secure first-login password links.

04 · PEOPLE & IDENTITY

VBCI · MEMBER ACTIVE

Abena Mensah

London Sanctuary · UK Region

VBCI-UK-004821

Member since 2019 Card v3 · QR-verifiable

Member Services

Membership registry & digital ID

A complete member database with modern onboarding at scale — and every member carries a secure digital ID card on their phone, verifiable in seconds at the door.

Bulk member uploadSpreadsheet onboarding with strict validation, duplicate guards and an AI advisory review pass.
Unique membership numbersDatabase-enforced uniqueness — no two members can ever share an ID.
QR-verified digital cardsScan any member's card to confirm identity; card versioning means lost cards are revoked instantly.
Fail-closed securityIf issuance can't be fully verified, no card is issued — never the other way round.
Dues & payment statusMembership payments recorded via confirmed webhooks only; the card reflects real money states.
Branch membership managementFull edit screens per branch with field-level integrity protection.

05 · GATHERINGS

Gatherings

Attendance & check-in, service by service

Every service, study and special event is scheduled, opened for check-in, counted and analysed — with a public QR check-in page that recognises members instantly and welcomes visitors by name.

📋 Event & service management

Six event typesSunday Service, Midweek Service, Bible Study, Prayer Meeting, Youth Service and Special Events.
Sunday auto-schedulingThe main Sunday service is created automatically each week — no admin required for the routine.
"Show Now" check-in controlAdmins open any event for check-in on demand, regardless of the calendar week.
Branded check-in screensEach event carries its own cover image (auto-compressed) shown on the public check-in page.
Headcount analyticsMale / female splits and totals per event, feeding branch reports and HQ rollups.
Direct check-in linksEvery branch gets a shareable check-in URL and printable QR for the foyer.

Event Check-InLondon Sanctuary · Week 34

Member Visitor

Check in with membership number, phone, or Member ID

TS0001

✓ Check In

Welcome, Abena!Sunday Main Service · 09:30 · Checked in

First time with us?Tap Visitor — just your name and phone

1ScheduleEvent created — or Sunday service auto-created for the week

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2Open doorsQR poster in the foyer links straight to the branch check-in page

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3Check inMembers by number, phone or ID · visitors by name — recognised and greeted

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4CountLive headcounts with male/female splits per event

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5AnalyseAttendance trends feed branch reports and HQ dashboards

Member-recognising check-in

Three identity routes — membership number, phone number or Member ID — with instant recognition and a personalised welcome screen.

Visitor capture at the door

First-timers check in with just name and phone — instantly recorded as guests and routed into the welcome and follow-up journeys.

Event registration app

A dedicated public registration flow for conferences and special events — sign-ups collected ahead of the day, ready for arrival check-in.

Home cell check-in

The same check-in experience scaled down for midweek small groups — cell leaders track who gathered, wherever the cell meets.

06 · VISITOR JOURNEY

First Impressions

The visitor journey, fully digital

A first-time guest is greeted by an usher, welcomed with a beautiful digital pack, and — if they wish — becomes a Gift Aid donor, all in one seamless flow. Prayer requests raised along the way land directly in the follow-up system.

1Usher welcomeVisitor recorded in seconds on the usher's phone

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2Welcome packPersonal digital pack — vision, values, history, salvation message

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3Prayer & carePrayer requests captured and routed to the follow-up centre

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4Gift Aid bridgeOne tap into a pre-filled declaration — review, consent and sign

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5Follow-upAutomated journeys keep the connection alive after Sunday

Welcome content suite

Vision, values, church history and a salvation message — each a polished mobile page, delivered by secure personalised link.

Testimony capture

Members submit testimonies — including video — through a dedicated form, feeding the church's story bank and help-centre showcase.

Link generators

Admins mint secure, purpose-scoped links for welcome packs, Gift Aid, expenses, benevolence and honoraria — shareable by WhatsApp in one tap.

07 · CARE & CONNECTION

Care & Community

Nobody falls through the cracks

Visitors, new believers and prayer requests all flow into one follow-up system — with rule-driven automation, WhatsApp messaging, and the home-cell network that turns Sunday guests into planted members.

Follow-Up Engine

Configurable automation rules trigger the right touch at the right time.

Rules-based journeys per follow-up type
Dry-run mode: watch what would send before going live
Central Follow-Up Centre with rollups per branch and region
"My follow-ups" queues on pastoral dashboards

WhatsApp messaging

First-class WhatsApp integration on the official Business platform.

Approved message templates with personalisation
WhatsApp one-time-passcode login verification
Team coordination links throughout the apps

Home Cell ministry

The small-group network, fully managed.

Cell creation, leadership and directors' delegation
QR check-in for cell meetings
Leader dashboards and cell analytics
Growth Council view across the network

Pastoral reporting

Structured weekly pastoral reports flowing up the hierarchy.

Branch pastor submissions with delegation support
Pastoral summaries rolled up at every HQ tier
Attendance, conversions and care metrics in one view

Benevolence & honorarium

Dignified digital workflows for financial care.

Benevolence request forms via secure links
Honorarium submission and processing
Expense claims with receipts, bank details and PDF output

Help Centre

Self-serve support inside the platform.

Guides for every module and role
Testimony showcase and media
Reduces the support load on HQ teams

08 · GENEROSITY

Generosity

Two giving apps, one governed pipeline

The platform ships two purpose-built giving experiences — a beautiful public giving page for the congregation, and a native-feel card payment portal for members and dues — alongside QR posters, cash counts and bank-statement giving. Every route converges into the same approved income pipeline.

💛 VBCI Giving — the public giving page

A glassmorphic, mobile-first page anyone can reach from a link or QR scan — no login, no friction, no app store.

Four giving typesOffering, Tithe, One-Time gift, and Monthly commitment — each with its own guidance.
Preset & custom amountsOne-tap presets from £10 to £500, or any custom figure.
Branch attributionThe giver picks their sanctuary so the gift lands in the right branch's books.
International-readyCountry dialling-code picker for a global congregation.
Personal referenceOptional reference field ties the gift to pledges and campaigns.
Instant confirmationA receipt summary the moment the gift is recorded.

VBCI GivingGive cheerfully · 2 Corinthians 9:7

🙏

OfferingSunday & special

📖

TitheHonouring God

🎁

One-TimeGift or seed

🔄

MonthlyRecurring

£10 £20 £50 £100 £200

💝 Give £50 — Offering

VBCIPay — secure card payment

Paying asAbena Mensah · VBCI-UK-004821

Membership dues£15.00 / month · 1st of month

4242 4242 4242 4242💳

MM / YY

CVC

Pay securely

🔒 Card details handled by Stripe — never stored by VBCI

💳 VBCIPay — the payment portal

A mobile-first, native-feel Stripe payment app for real card transactions — membership dues, recorded gifts and scheduled payments.

True card processingLive Stripe Elements card entry — PCI handled by Stripe, VBCI never touches card numbers.
Member-aware checkoutSecure tokens pre-load the member's identity and what they're paying for.
Scheduled payment dayMembers pick which day of the month their recurring payment runs.
Webhook-confirmed moneyNothing is marked paid until the payment provider confirms it — no optimistic bookkeeping.
Install to home screenPWA install prompt turns the portal into an app icon on any phone.
Historic backfillPast provider history imported and matched, so records start complete.

Church QR codes

Printable QR posters that take congregants straight to giving, check-in or registration — one scan from the pew.

Structured income recording

A guided chooser — cash count, donor-attributed giving, or spreadsheet upload — each with its own focused screen and a shared recent-recordings view.

Bank-statement giving

Standing orders and transfers arriving on the bank statement are classified, member-matched and drawn into the same income pipeline as everything else.

One pipeline, whatever the route

Card, cash, QR or bank transfer — every gift ends up staged, approved, journal-posted and reconcilable in the same governed finance flow.

09 · FINANCIAL STEWARDSHIP

Flagship Module

A real accounting system, not a spreadsheet

The Finance System is a full double-entry ledger built to charity-accounting standards: immutable journals, penny-perfect arithmetic, lockable accounting periods and reports that come straight from the ledger — never from side tallies.

💵CASHSunday collections

💳CARDOnline gifts

🏦BANKTransfers & standing orders

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CONTROLLED FINANCE ENGINE Stage → Approve → Journal → Reconcile Nothing reaches the ledger without passing the gates.

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✓POSTED LEDGERAuditable · Balanced · Reportable

Finance Workspace — Journal JNL-UK-2026-000418

Account	Description	Status	Debit	Credit
1010 · Main Current Account	Sunday service banking — 16 Aug	Posted	£2,847.50	—
710 · Undeposited Funds	Cash batch cleared to bank	Posted	—	£2,847.50
4010 · Tithes & Offerings	Card gift — donor matched	Journal	—	£150.00
1015 · Stripe Clearing	Online giving settlement	Journal	£150.00	—
4030 · Gift Aid Recoverable	HMRC claim CLM-2026-Q2 draft	Claim Prep	£37.50	—

Chart of Accounts

Hierarchical, typed account structure with grouped pickers and safe lifecycle controls.

Account-type vocabulary with grouped selection
Cascading type rules and allocation guards
Check-first delete with dependency detection

Journals — the single gate

Every financial event posts through balanced journals. There is no back door to the ledger.

Integer-pence arithmetic — zero rounding drift
Balanced, active-account, open-period checks at post
Posted entries immutable; corrections via formal reversals
Region-scoped journal reference numbering

Giving & Income

A staged pipeline from collection to ledger, with approval controls at every step.

Cash counts, donor-attributed giving, and file uploads
Two-stage cash: approve to income, then deposit clears
Donor picker with full-page donor detail screens

Bank Import — CSV & PDF

Statements flow in and are classified intelligently before a human ever approves them.

CSV import plus an AI-assisted PDF statement reader
10-way transaction classifier: rules first, heuristics second
Duplicate detection with hard refusal and audit-logged overrides
AI-read lines arrive as suggestions only — humans decide

Reconciliation

Match bank reality against the ledger with four-eyes integrity built in.

Statement-to-ledger matching with claim-once guards
Proposer and confirmer must be different people
AI member-attribution suggestions for unnamed credits

Periods, Currency & Reports

Close the books with confidence, per region, in the right currency.

Lockable accounting periods per region
Daily FX base-rate refresh for multi-currency display
Income reports drawn only from the posted ledger
Reversal-aware attribution — income is never overstated

From pew to posted ledger

1CollectCash count, card gift, bank transfer or uploaded batch

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2StageEntries wait in a review queue — nothing touches the ledger yet

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3ApproveFinance officer reviews; approval posts through a balanced journal

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4ReconcileBank statement lines matched to ledger with dual sign-off

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5ReportLedger-only reporting, period locks, Gift Aid claim prep

10 · RECONCILIATION

Money In, Verified

Every money feed. One reconciliation engine.

Wherever money moves — bank accounts, card processors, mobile wallets or the offering basket — it flows into one classification and reconciliation engine, and nothing reaches the ledger without passing its gates.

🏦 Banking feed Live

Statement imports from any bank — CSV upload plus the AI-assisted PDF statement reader with deterministic parsing for known bank formats. Multiple accounts per branch, managed centrally.

💳 Card & online feed Live

Stripe settlements and webhook-confirmed online gifts and dues — matched against ledger entries, never double-counted.

💵 Cash feed Live

Counted offering batches recorded at the branch, approved to income, then cleared through undeposited funds when banked — the two-stage cash rule.

📲 Mobile money feed In Scope

Wallet statements from MTN MoMo, Vodafone Cash, AirtelTigo and similar providers — treated as first-class bank feeds for regions where mobile money is how the church gives.

↓

⚙️ The reconciliation engine

1 · Classify10-way transaction classifier — rules first, heuristics second. Credits are never auto-posted as income.

2 · AttributeAI-proposed member matching turns "J SMITH SO 1042" into a suggested donor — confirmed by a person.

3 · Refuse duplicatesHard duplicate refusal on import; any override needs a typed reason that lands in the audit log.

4 · MatchStatement lines matched to ledger entries with a claim-once guard — a line can never be matched twice.

5 · Dual controlThe person who proposes a match can never be the one who confirms it. Four eyes, always.

6 · Balance gateInteger-pence arithmetic end to end; anything that doesn't reconcile to the penny is refused, not fudged.

11 · GIFT AID

UK Charity Compliance

Gift Aid, end to end

From the donor's signed declaration to an HMRC-ready claim schedule, the platform manages the entire Gift Aid lifecycle — and protects the charity from the classic failure modes: double-claiming, unmatched declarations and orphaned gifts.

Digital Gift Aid declarationsDonors sign online; visitors flow from the welcome pack straight into a pre-filled declaration.
Declaration-to-gift matchingEvery gift is matched against a valid declaration before it can enter a claim.
Claim-once protectionA database-level guard makes it impossible to include the same gift in two claims.
HMRC schedule exportOne click produces the claim spreadsheet in the exact HMRC schedule format.
Draft & reject workflowRejected drafts release their gifts back to the pool automatically — nothing gets stranded.
Branch Gift Aid analyticsPer-branch dashboards showing claimable value, coverage and declaration health.

Gift Aid Claim Prep — Q2 2026

Donor	Declaration	Gifts	Claimable
A. Mensah	Valid	12	£165.00
R. Osei	Valid	8	£110.00
J. Boateng	Pending	5	£61.25
K. Addo	Valid	21	£262.50
Claim total (25% uplift)			£598.75

12 · GLOBAL DESIGN

Global by Design

Compliant in every region the church serves

VBCI is a worldwide movement. The platform's region architecture means each country operates under its own rules, currency and tax regime — on the same system, with the same integrity guarantees.

United Kingdom — HMRC Gift Aid Live

Digital Gift Aid declarations, declaration-to-gift matching, claim-once database guards, and one-click export in the exact HMRC claim schedule format — the full 25% uplift pipeline, end to end.

United States — IRS-compatible giving In Scope

IRS-compliant contribution receipts for US branches: annual giving statements per donor, 501(c)(3) acknowledgment wording ("no goods or services were provided…"), $250+ substantiation letters, and year-end statement runs — generated straight from the same posted ledger.

Ghana & Africa — mobile-money native In Scope

First-class mobile money feeds, local-currency books with daily FX rates, and the same reconciliation discipline — built for regions where the offering arrives by wallet, not cheque.

🌍

Every region — one architecture Live

Region-scoped data isolation, per-region lockable accounting periods, per-region currencies with a daily FX base rate, region-stamped journal references, and region-specific onboarding links. A new country is configuration, not a rebuild.

13 · FINANCIAL CARE

Financial Care Workflows

Expense, honorarium & benevolence — handled with dignity

Money going out deserves the same rigour as money coming in. Each workflow starts from a secure, purpose-scoped link — no login needed for the person submitting — and ends in an auditable, receipt-stamped record.

Expense claims

From receipt to reimbursement, fully tracked.

Secure submission link — claimant needs no account
Receipt uploads and bank details captured in one form
Unique bank payment reference minted at submission
Finance team notified by email with a PDF of the claim
Branch and HQ admin screens for review & approval
Payment receipt stamp visible on both branch and HQ views

Honorarium submissions

Blessing guest ministers, properly recorded.

Admin-generated links for each honorarium invitation
Minister submits details and payment information directly
HQ processing queue with status tracking
Posts to the correct chart-of-accounts codes automatically
PDF documentation for the finance file

Benevolence requests

Confidential support for members in need.

Private request link shared by a pastor or admin
Sensitive details visible only to authorised reviewers
Pastoral review before any financial decision
Approved support flows through the governed finance pipeline
Discreet by design — care without exposure

1Generate linkAdmin mints a secure, single-purpose submission link

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2SubmitClaimant fills the form — receipts, details, bank info — no login needed

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3NotifyFinance inbox receives the claim with PDF and payment reference

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4ReviewBranch and HQ admin screens approve, query or decline

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5Pay & stampPayment made against the minted reference; receipt stamp closes the loop

14 · GROWTH & IMPACT

Church Growth Council

CGC growth reporting — the harvest, measured

The Church Growth Council gets a dedicated analytics command centre: every sanctuary reports a full scorecard of growth metrics each quarter, and the platform turns them into live charts, province comparisons and accountability — automatically chasing the branches that haven't reported.

📈 Quarterly growth scorecards

A full growth scorecard per sanctuaryOn roll, average Sunday attendance, souls won, first timers, added to membership, baptisms, discipleship graduates, home cells & cell attendance, children, youth, men's & women's fellowship, visa branches and churches established.
Quarterly reporting cadenceQ1–Q4 submissions per sanctuary, with resident pastor, province and sector recorded on every report.
Bulk spreadsheet importA whole region's quarterly returns imported in one upload — no re-keying.
Automatic data remindersWhen a quarter closes, the system checks who hasn't reported and sends reminders — the council never has to chase by hand.
Live attendance mergeReal check-in attendance data fills the gaps where manual reports are missing, so the picture is never blank.
Drill-down analyticsInteractive charts by region and province — attendance vs roll, fellowship strength, missing-report tracking.

Growth Council — Q2 2026 · All Provinces

SOULS WON 312 ▲ 18% vs Q1

FIRST TIMERS 487 ▲ 11% vs Q1

BAPTISED 96 ▲ 24% vs Q1

ADDED TO MEMBERSHIP 203 ▲ 9% vs Q1

ATTENDANCE vs ON ROLL — BY PROVINCE

London Midlands North Scotland

Attendance On roll

1Quarter closesThe system detects the quarter end automatically

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2RemindBranches that haven't reported get chased automatically

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3ReportSanctuaries submit scorecards — one by one or bulk-imported

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4MergeLive check-in attendance fills any gaps in manual returns

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5DecideThe council reviews charts by region & province and acts on the trends

15 · SERVICE TEAMS

Service Teams

The Usher App

A dedicated installable app for the ushering ministry. Ushers add it to their home screen like any native app — no app store required — and run service days from their pocket.

On-duty rosterWho is serving today, visible at a glance with a London-day service clock.
Task managementHead ushers assign and track duties; ushers tick them off in real time.
Head-usher controlsElevated toggles for team leads without a separate login.
WhatsApp coordinationTeam communication hooks directly into WhatsApp.
Visitor intakeThe same app records first-time guests, feeding the welcome journey.
Usher access managementAdmins and pastors grant usher access from their dashboards.

Usher AppLondon Sanctuary · Sunday Service

On duty today — 8 ushersHead: Bro. Daniel · Doors open 09:30

Greet & seat main hallAssigned to you · In progress

Offering stewardshipSecond service · Pending

Record new visitor3 welcomed so far today

Team WhatsAppOpen group chat

Install-anywhere apps

The main portal and Usher App are Progressive Web Apps — add to home screen on iPhone or Android and they behave like native apps, with no app-store friction.

30+ mobile-shell routes

A shared mobile shell gives every admin surface a consistent phone experience — rails, drawers and bottom navigation projected from each page's own menu.

Native-feel mobile calendar

An Apple-style month view with event dots, bottom-sheet day detail and one-screen no-scroll landing — shared across every dashboard that carries a calendar.

In-app notifications

Notification bells on the key dashboards surface what needs attention — approvals waiting, follow-ups due, submissions arriving.

16 · EVANGELISM

In Scope · Next Build

Evangelism Field Application In Scope

The Great Commission, equipped. A pocket app for outreach teams in the field — designed to run on any phone, capture every encounter in seconds, and feed each soul directly into the church's existing follow-up and welcome machinery.

Rapid contact captureName, phone and a note in under fifteen seconds — built for the pace of street outreach.
Decision recordingSalvations, rededications and prayer requests logged as they happen, with the team member who led them.
Location-tagged outreachesCampaigns and outreach spots mapped, so leaders see where the harvest is.
Straight into follow-upEvery contact lands in the Follow-Up Engine automatically — the journey from street to sanctuary is unbroken.
Team & campaign analyticsSouls won, contacts made, teams deployed — rolled up per branch, province and region.
Field-resilient by designInstallable PWA like the Usher App, tolerant of patchy signal on the move.

Evangelism Field AppOutreach · Croydon High Street · Team A

New contactCapture name & phone in seconds

Decision for Christ3 salvations recorded today 🙌

Prayer requestLogged & routed to follow-up

Outreach locationPinned · 14 contacts at this spot

Campaign statsTeam A · 38 contacts · 9 decisions this month

Concept preview — scoped for the next build phase

17 · INTELLIGENCE

Intelligence Layer

AI where it helps — humans where it matters

Claude-powered assistance is woven through the platform with a firm principle: AI proposes, people approve. Every AI suggestion is advisory, capped in authority, and auditable.

✦ PDF bank statement reader

Drop in a PDF bank statement and the platform extracts every transaction — deterministic parsing for known bank formats, AI fallback for the rest, with sensitive data redacted before analysis and an integer-pence reconciliation gate that refuses anything that doesn't add up.

✦ Smart transaction classification

A 10-way classifier sorts imported bank lines — tithe, transfer, expense, refund and more — using rules first and heuristics second. Credits are never auto-posted as income; human decisions always outrank the machine.

✦ Member attribution matching

Unnamed bank credits are intelligently matched to the member register, so "J SMITH SO REF 1042" becomes a proposed match to the right donor — confirmed by a person before it counts.

✦ Finance copilot

An advisory copilot inside the finance workspace that explains entries, flags anomalies and answers "what is this?" questions against the live ledger.

✦ Bulk-upload advisory review

Member spreadsheet imports get an AI quality pass — spotting suspect dates of birth, duplicate-looking rows and inconsistent data before they enter the register.

✦ Dashboard insights

AI-generated insight summaries on leadership dashboards turn raw attendance and growth data into plain-English briefings for busy overseers.

18 · ACCESS & SECURITY

◆

TRUST CORE Identity · Scope · Audit

EDGE PROTECTIONGlobal network perimeter

VERIFIED SIGN-INWhatsApp OTP & sessions

ROLE & REGION CONTROLOnly the right data, for the right role

AUDITABILITYImportant actions leave evidence

Sign in to VBCISecure verified access

Username or email

abena.mensah

Enter the 6-digit code sent to your WhatsApp

4 8 2 · · ·

Verify & sign in

Code delivered via WhatsAppOfficial Meta Business platform · expires quickly

Access, Security & Support

Verified sign-in. Self-serve help.

Getting in is simple for the right person and hard for the wrong one — and once inside, every user has a Help Centre so the answer is a tap away, not a phone call.

WhatsApp OTP verificationOne-time passcodes delivered over the official Meta WhatsApp Business platform — codes expire fast and are single-use.
Username or email sign-inOne simple identity per person; display names stay flexible without weakening login.
Guarded first-login linksNew staff receive a welcome email with a secure, single-purpose set-password link — no passwords in chat, ever.
Role-aware landingEvery sign-in lands on the right dashboard for that person's role — nothing more, nothing less.
Instant session revocationChange someone's role or remove them and their live sessions are invalidated immediately.
Help Centre for everyoneGuides for every module and role, testimony showcase with video, and answers that cut HQ's support load.

19 · INFRASTRUCTURE

Under the Hood

Serious engineering, invisible to users

The platform runs entirely on a global edge network — fast from anywhere in the world, with no servers to maintain, and integrity guarantees enforced in the database itself.

Edge-native runtime

Cloudflare Workers serve every page and API from 300+ cities worldwide — millisecond latency for a global church.

Relational data core

A serverless SQL database with real foreign keys, unique constraints and CHECK rules — the schema itself enforces financial invariants.

Defence in depth

Role-gated APIs, region isolation helpers, delegation guards, session invalidation and typed-confirmation dialogs for destructive actions.

Audit everywhere

Role changes, permission edits, import overrides and financial actions land in audit logs — who, what, when, and why.

Scheduled automation

Daily crons refresh FX rates and drive the follow-up engine — the platform works while the team sleeps.

Zero-dependency ingenuity

Custom-built Excel and PDF readers run natively at the edge — no fragile third-party services in the money path.

Transactional email

Finance submissions, staff welcomes and password-set links delivered by email with hardened, purpose-scoped tokens.

Self-healing clients

Version-aware pages detect stale deployments and reload themselves — users are always on the latest release.

Financial integrity, guaranteed by design

🧮 Integer-pence arithmetic — never floating point 🔒 Posted journals are immutable ↩️ Corrections only via formal reversals 👥 Proposer ≠ confirmer on reconciliation 📅 Lockable per-region accounting periods 🧾 One-claim-per-gift Gift Aid guard 🚫 No direct ledger writes — journals are the gate

20 · COMPLETE CAPABILITY

The Full Inventory

Complete capability index

Every screen and service in the platform today — over sixty distinct surfaces, grouped by who they serve.

Public & member-facing

Landing pageVBCI Giving pageVBCIPay portal Gift Aid declarationWelcome packOur Vision Our ValuesOur HistorySalvation message Member registrationEvent registrationEvent check-in Home cell check-inTestimony form (incl. video) Benevolence requestExpense submissionHonorarium submission Digital member ID cardChurch QR postersSet-password page App download pageStaff onboarding

Leadership dashboards

Global HQRegional HQCountry HQ Provincial HQBranch PastorBranch Finance Branch AdminHome Cell DirectorHome Cell Leader Growth CouncilSuper-admin console

Finance suite

Finance workspaceChart of AccountsJournals & reversals Income recording — cashIncome recording — donors Income recording — uploadBank import (CSV) Bank import (PDF + AI)Bank reconciliation Member attributionGift Aid claim prepIncome reports Accounting periodsCurrency & FXBank account management Expense admin (branch)Expense admin (HQ) Honorarium processingFinance copilot

Ministry operations

Attendance & eventsMinistry calendar Branch membership managementMember bulk upload Branch reportsGift Aid analytics Follow-Up CentreFollow-up automation rules Home cell managementHome cell analytics Pastoral reportsPastoral summaries CGC growth reportingCGC bulk import Auto quarter reminders Usher appUsher managementHelp Centre

Admin utilities

Province Setup wizardBranch Setup wizard Pastor managementUser management Two-mode user deleteOnboarding links Welcome-pack link generatorGift Aid link generator Expense link generatorBenevolence link generator Honorarium link generatorDual-role administration Live role switcherUsher access control

System services

WhatsApp OTP loginWhatsApp template messaging Transactional emailStaff welcome emails In-app notificationsPWA manifests & icons Stale-tab self-reloadAudit logging Daily FX cronFollow-up cron Excel reader (in-house)PDF statement reader (in-house) Google address autocompleteStripe webhooks Media-signing tokensSession management

In scope — next builds

Evangelism field appMobile money feeds (MoMo & wallets) IRS contribution statements (US)501(c)(3) acknowledgment letters Multi-currency consolidation reportsOpen-banking direct feeds